Role Management
Complete guide to managing user roles and permissions in your Klasstra system.
Default System Roles
Super Administrator
1-2 usersFull system access with all permissions
Key Permissions:
- System configuration
- User management
- Role management
- Data management
- Security settings
- Backup and restore
- System monitoring
Administrator
2-5 usersAdministrative access with most system permissions
Key Permissions:
- User management
- Academic management
- Financial management
- Reports and analytics
- System settings (limited)
- Data export
Teacher
10-50 usersAccess to teaching tools and student management
Key Permissions:
- Class management
- Student records
- Grade entry
- Attendance tracking
- Assignment management
- Parent communication
Student
100-1000+ usersAccess to personal academic information
Key Permissions:
- View grades
- View attendance
- Access assignments
- View timetable
- Parent communication
- Fee payment status
Parent
100-1000+ usersAccess to child's academic information
Key Permissions:
- View child's progress
- Fee payment
- Communication with teachers
- Attendance monitoring
- Academic calendar
- School announcements
Permission Categories
User Management
- Create users
- Edit users
- Delete users
- View user details
- Reset passwords
- Manage user roles
Academic Management
- Manage courses
- Manage classes
- Manage subjects
- Manage academic year
- Manage grades
- Manage attendance
Financial Management
- Manage fees
- Process payments
- Generate invoices
- View financial reports
- Manage scholarships
- Manage discounts
System Administration
- System settings
- Backup and restore
- System monitoring
- Security settings
- API management
- Integration management
Reports and Analytics
- View all reports
- Generate custom reports
- Export data
- View analytics
- Manage report templates
- Schedule reports
Role Management Tasks
1
Create Custom Role
Create a new role with specific permissions
- 1Navigate to Admin → Roles & Permissions
- 2Click "Create New Role"
- 3Enter role name and description
- 4Select appropriate permissions
- 5Save the role configuration
2
Assign Role to User
Assign a role to a specific user
- 1Go to Users → Manage Users
- 2Find the user to modify
- 3Click "Edit User"
- 4Select the appropriate role
- 5Save the changes
3
Modify Role Permissions
Update permissions for an existing role
- 1Navigate to Admin → Roles & Permissions
- 2Find the role to modify
- 3Click "Edit Role"
- 4Update permission settings
- 5Save the changes
4
Audit Role Usage
Review role assignments and usage
- 1Go to Admin → Role Audit
- 2View role assignment summary
- 3Check permission usage logs
- 4Review security reports
- 5Make necessary adjustments
Best Practices
Role Design
- Follow principle of least privilege
- Create role names that clearly indicate purpose
- Document role purposes and permissions
- Regularly review and audit role assignments
Security Considerations
- Limit super administrator access
- Implement role-based access controls
- Monitor permission changes
- Use temporary role assignments when needed
Common Role Templates
Here are some common role templates you can use as starting points for your institution:
Department Head
Manages department staff and academic programs
- • Manage department teachers
- • View department reports
- • Approve academic changes
Finance Manager
Handles financial operations and reporting
- • Manage fees and payments
- • Generate financial reports
- • Process refunds
IT Support
Provides technical support and maintenance
- • User account management
- • System monitoring
- • Technical troubleshooting
Ready to Manage Roles?
Now that you understand role management, explore other administrative topics.